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DONOR PRIVACY POLICY

DONOR PRIVACY POLICY


The Greater Columbus Arts Council (“Arts Council”) strives to protect the privacy of all donors who make contributions to our organization. This policy outlines our donor privacy practices and includes the Donor Bill of Rights as created by the Association of Fundraising Professionals (AFP). We reserve the right to change this Donor Privacy Policy from time to time. When we do, we will note the most recent date of revision at the top of this policy.




DONOR INFORMATION


The Arts Council collects and maintains the following types of donor information in a password-protected, secured database. Only authorized personnel have access to this information and only for appropriate business purposes.

  • Contact information, such as name, street address, telephone number and email address
  • Giving information and history
  • Records of attended events, mailed and emailed communications, and special requests for giving and program information
  • Personal information provided by the donor in the form of comments and suggestions




ANNUAL REPORT


The Arts Council publishes a list of the names of donors over a designated amount in our "Annual Report to the Community". Options for anonymous giving and ‘opt-out’ selections are available. Please contact the Arts Council for these requests or select the “I would like this gift to remain anonymous” box within the online donate form.




LIST SHARING


The Arts Council does not rent, share, sell, or trade donor information, nor do we send mailings to our donors on behalf of other organizations. When information is sent utilizing a mailing service, the vendors we employee have access only to the donor information needed to perform their function and are contractually prohibited from using it for other purposes.




DISCONTINUING CONTACT UPON REQUEST


The Arts Council communicates with donors with respect to their expressed preferences, whenever possible. The Arts Council will discontinue or change the method used to contact any person upon that person’s oral or written request made to the organization. Upon a personal request, or a request by an authorized representative, that the Arts Council discontinue further contact, a record will be created in our secure database to ensure that no further contact is made with the person. This policy does not prohibit contact by an individual or group voluntarily soliciting on behalf of the Arts Council, even if the person being contacted has requested to be placed on the “do not contact list.”




DONOR BILL OF RIGHTS


Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To ensure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the nonprofit organizations and causes they are asked to support, we declare that all donors have these rights:

  1. To be informed of the organization’s mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
  2. To be informed of the identity of those serving on the organization’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
  3. To have access to the organization’s most recent financial statements.
  4. To be assured their gifts will be used for the purposes for which they were given.
  5. To receive appropriate acknowledgement and recognition.
  6. To be assured that information about their donation is handled with respect and with confidentiality, to the extent provided by law.
  7. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
  8. To be informed whether those seeking donations are volunteers, employees of the organization, or hired solicitors.
  9. To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.
  10. To feel free to ask questions when making a donation and to receive prompt, truthful, and forthright answers.
Any reproduction of the AFP Code of Ethical Standards, should carry the citation "Adopted 1964, Association of Fundraising Professionals (AFP), Copyright AFP, all rights reserved. Reprinted with permission from the Association of Fundraising Professionals." For all other documents, any reproduction should carry the citation, "Association of Fundraising Professionals (AFP), all rights reserved. Reprinted with permission from the Association of Fundraising Professionals." The citation should appear at the bottom of the page of reproduction on your website or in your policy manual, etc.; the font size should not be smaller than seven points.




QUESTIONS


We understand and respect the importance of donor privacy and philanthropic rights. If you have any comments, questions, or concerns about this policy, please contact Emily Toney, Director of Development, at 614-221-8806 or etoney@gcac.org.